• Admissions Outreach Coordinator

    Job Locations US-PA-Philadelphia
    Location : Name
    Wesley Enhanced Living at Stapeley
  • Overview

    Do you aspire to enhance the lives of others while enjoying a positive work environment?


    Wesley Enhanced Living (WEL) is dedicated to making a compelling difference in the lives of our residents through providing excellence and innovation in aging services. If you are looking for an inspiring and rewarding workplace, Wesley Enhanced Living is a great place to be!


    Wesley Enhanced Living is a retirement community providing Independent Living, Personal Care, and Skilled Nursing services to senior adults. We are seeking individuals whose values align with Wesley Enhanced Living’s values of Grace, Honor, and Integrity. Ideal candidates will be:


    • Kind and Compassionate
    • Honest and Trustworthy
    • Committed to Moral and Ethical Principles
    • Driven to Provide Enhanced Living to Our Residents


    Wesley Enhanced Living is working to set a new paradigm in aging services by always doing the right thing and we need YOU to help us discover new ways to achieve this goal.


    Discover the Art of Living and Working WEL


    The Admissions and Outreach Coordinator will work very closely with the Care Transition Manager and be responsible for any and all administrative duties that are necessary to execute all admissions and keep the 120 bed facility within compliance. This role will also be directly responsible for helping to generate long term care stay referrals and admissions, and provide on-site hospital liaison support to Care Transition Manager and in-house admissions coverage to other WEL SNF’s.


    Admissions and Outreach Coordinator Essential Duties and Responsibilities include, but are not limited to:

    • Responsible for correct daily reporting of the Census, including insurance updates
    • Daily upkeep and accurate accounts of the Referral Log
    • Attend morning admissions meetings and report on upcoming admissions, and attend monthly collections meetings
    • Meet long term care census goals via the execution of outreach tactics specifically developed to drive in long term care admissions, including, but not limited to: visiting/contacting hospitals and area agencies to generate new long term care referrals for the community
    • Fully execute the completion of WEL’s long term care application and assist families in expediting required documentation for all long term care referrals that come into the community; work collaboratively with finance department to obtain timely approvals/any supporting documentation requested
    • Provide hospital visitation duties to departments of case management to support Care Transition Manager as needed
    • Provide backup coverage to other WEL SNF’s to coordinate incoming admissions, as needed
    • Create and input all necessary information for a new admission in the software system along with generating a paper file
    • Scheduling/meeting with appropriate persons and acquire signatures on all documentation needed according to Wesley and Department of Health policy and regulation within 48-72 hours of admission
    • Verifying insurance, including secondary, and generating copies of such
    • Working with UMR to create and keep updated files of the 401Admission Packet
    • Daily interaction with the Care Transition Manager to discuss status during the day with new referrals/admissions
    • Must be able to give a “WOW” tour experience to any potential resident/resident representatives as back up for the Care Transition Manager
    • Communicating well with the facility staff on status of admissions
    • Must be highly organized and excellent record keeping skills


    Related Experience: 2-4 years administrative admissions experience in a hospital or skilled nursing environment; Strong knowledge of Medicare, Medicaid and other insurances 


    Education or Degree Required: High School Diploma or equivalent; Some College preferred


    Licenses, Certifications, Registrations: Valid Driver’s License; Current Car insurance


    Equal Opportunity Employer


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